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UM Smart Campus Initiatives 2018-2023

No. Projects Detail Impact
1. ePay
https://epay.um.edu.my
  • Online payment for miscellaneous purposes (fees, fines, rental, deposits, full integration with SAP
  • Receipting & Reconciliation (Bank-SAP- 
  • Launched Jan 2019
  • Faster processing and ease of tracking 
eWallet
  • Collaborate with Grab Pay, Boost ,Maybank eWallet, Touch&Go
  • Launched -July 2019
  • To reduce 50% of cash transactions by Dec 2019 & 100% by 2020
UMPoint
https://umpoint.um.edu.my/
  • 100% profiling of UM spaces including rental of laboratories& equipment and services
  • Reduce cash transactions
  • Efficient tracking of revenue
  • Automated revenue distribution
  • Mitigates fraud

 UM Conference 

https://umevent.um.edu.my/

 Central Web Based Platform for Multiple Conferences
  • Hosted 301 multiple conference sites since 2014
  • >17000 total number of participants
  • RM3.9million collected via the platform
 eDonation
https://giving2um.um.edu.my/
  • Online Donation for UM
  • For efficient tracking of donations
  • To reduce cash handling
2.

eProcurement :

Integrated eProcurement & Payment System
  • is a fully integrated online procurement
    & payment system
  • Provide a secured & transparent platform for procurement & payment
  • Completed in 2010.
 eProcurement currently handles >60% of  UM budget spending
3.

PRINTIS :

To Replace & transform the Old Student Information System ( UM iSIS)
https://printis.um.edu.my/
  • The exisitng UM ISIS which was implemented
    in 1996 has become outdated and no
    longer aligned with the fast changing
    requirement of Student Administration
  • The project aims to reform and simplify
    all related end to end business processes and works towards establishing more focus on student
    insights.
  • Improved & simplified processes
  • Focus more on Student
    Insights
  • Close end-user gap
4. Central
Authentication
System (CAS) is the Single Sign On (SSO) for the majority of UM web based applications and services including UM Wifi serving 13000 connections daily & 5000 PCs currently connected to Active Directory (AD)
  • Completed in 2006 (1st Phase)
  • Won Anugerah Inovasi MAMPU 2008
  • UM CAMS - OSCC
 'Simplified and secured Single sign on process for Wifi access, PC access and UM applications System (Total number of users = 36,000 (student & staff ) Average number of users per month approx. 13,000
5.

Big Data Analytic :

ICT Security Monitoring Analysis & Forensic

Won 2 OpenGov Annual Awards : (2015)  

  • Excellence in Analytics Employee
    Innovation Award
  • Excellence in Analytics Open
    Source Tool Award
  • Central Log Monitoring (Initiated in 2013)
  • Network Traffic Monitoring& Analysis (since 2017)
  • Centralised Security Information & Event Management - SIEM (with FSKTM-Dr Badrul)- 2018
  • Currently handles an Average of 1.8 million log count per day extracted from 31 critical servers.
  • Part of UM ICT Security risk mitigation activities
6.

Smart Room / Smart Building :

IoT (Internet of Things) - current scope PTM Building

  • Electrical Usage Monitoring
  • Internet of Lighting-iOL
  • Due to budget constraint, our focus is to work on small scope project based on existing room ; Implementation of smart devices wherever fits
  • IoT: In the process of setting up sensors to track electrical usage at selected area in PTM building since Dec 2018
  • Aim to monitor overall usage
  • cost optimization
7.

Big Data + Predictive Monitoring + Machine Learning + Artificial Intelligence:

  • Centralised Management with Alarm & Predictive Monitoring & Machine Learning
  • Multi Devices Integration & Communications
  • To custom-build an Integrated multi environment monitoring & analytic dashboard For PTM Data Centre 1 & PTM Data Centre 2
  • To custom-build an integrated multi device monitoring, analytic & predictive dashboard for ICT security monitoring
  • Ease of access to monitor large number of devices
8.

UM Touch : UM Mobile App a simplified Platform For Staff, Student,Alumni & Visitors
  • Completed - launched
  • UM mobile App equipped with multi level notifications
  • Mobile based-business intelligence for top management (HR, finance, selected operational statistics)
 Simplified access to most used functions
9.

Mobile based Vehicle
Tracking :

  • Bus/Shuttle Tracking (for Student)
  • Departmental Vehicle Tracking( For PTj)
  • Provide means to monitor UM/Shuttle services
  • Provides platform for student to communicate for service improvement
  • Average user hit 50k-60k
  • 61% Android ; 39% IOS
  • Enable student to track bus schedule and routes
  • Enable central agency/head of department to monitor usage of vehicle- for cost optimisation
  • Prevention of unauthorised usage
10.  Mobile based Student & Staff
eProfile : Virtual Matric Card
  • Mobile based Student eProfile
  • Integrated with UM Mobile App
  • Simplified access to student related processes
 Mobile based matric card (Library)
11. Qr Code:Staff Attendance
  • Integrated with UM Mobile App platform (Since April 2018)
  • Distributed implementation by request
 Provide alternative to current web clock-in
Qr Code:e Meeting (attendance)
  • Launched since September 2018
 Ease of attendance registration for big group
Qr Code:Spectrum V3 eLearning (Class attendance) Launched since September 2018. Student Class Attendance with GPS tracking A total of 234 courses currently using the function which account for 30% out of average number of users (16000)
Qr Code:UM Conference (attendance) UMConference is a multi admin content management for conference websites. Qr code attendance function will be added by July 2019 Ease of attendance registration for big group
Qr Code:e-Scroll (graduates verification)
https://graduand.um.edu.my/
  • Web based Graduand Verification since 2014
  • Those graduated from 2015 & above are able to verify
  • Promotes paperless
  • Enable employer to verify
  • eScroll can be sent to prospective employer
12 e-Card Convo

Academic attire collection & Graduates Name announcement since 2015
  • 4 UM Convocations
  • involving average number of 8000 graduand per event
13 Zakat Module- Distribution of Zakat

Zakat aid distribution management system
14 Staff Claim and Self Advance Module

System for managing Staff claims and advancement
15 F1RST Phase 1 : Budget Module & F1RST Phase 2 : Budget, Procurement and Payment

Financial management system: & 1. Allocation Management Module & 2. Budget, procurement & payment module
16 Portal SAPWEB

One of the financial support systems allows users to check salary statements, loan statements, EC forms & payment statements.
17 UM Queue Management System

Queue Management System for: & 1) 12 PPVs – Vaccination Centres in Malaysia & 2) UM Convocation Attire Collection Centre
18 Customer Portal

This portal is a new module created under the Epay System. Used by various stakeholders including staff and third parties for invoice management
19 Emeeting System v2.0

Meeting management system
20 HEBAT:UM's Special Plate Number

UM serial plate number bidding and sales system

Last Updated: 05/12/2023